Project Coordinator

The Project Coordinator is responsible for assisting in the organizationandplanning of engineering, manufacturing, and service projects in order to meet project budgets and schedules. This role will interact as a bridge with internal and external groups such as engineering, supply chain, production, quality, customer representatives, and vendors. The coordinator assists in the development and statusing of project budgets, schedules, deliverables matrices, resource plans, and related elements as assigned.This position performs under the general direction of the Manager of Programs and reports to assigned Project Managers.

Essential Duties and Responsibilities include the following:-

· Demonstrate positive personal and team relationship building and communication skills to maintain open dialog with key project leaders regarding budgeted/actual/forecasted demands

· Prepare documentation for and support in the organization of project meetings and events

· Assist in the development and monitor progress against project budgets andschedules

· Gather project-related data by various means and make updates to databases, spreadsheets, and plans

· Demonstrate proficiency using software tools to organize and share project data and documentation

· Import/export project-related data between systems

· Closely evaluate data with meticulous precision at the micro and macro levels

· Create, update, evaluate, and distribute reports and spreadsheets

· Create templates and update work instructions for routine procedures

· Occasionally, travel to/from office to production facilities and job sites

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

· Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

· Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.

· Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

· Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

· Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.

· Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

· Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.

· Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

· Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

· Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

· Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.

· Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Completion of High School, Secondary School, or equivalent. Minimum two-year degree or equivalent experience.

Language Skills

English language professional working proficiency is required. Language proficiency in Dutch, German, Italian, or other European languages is desired.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

To perform this job successfully, an individual should have intermediate knowledge of or experience withMS Word and MS Excel. Experience with one or more project management software tools (e.g. MS Project) is desirable. Experience with one or more business presentation software tools (e.g. MS Visio or MS PowerPoint) is desirable.

Essential Job Functions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is indoors during the day and occasionally at night and is regularly required to sit. The employee is occasionally required to stand; walk; handle or feel; reach with hands and arms; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. Specific hearing abilities required by this job include hearing all ranges. This is considered light work.

The Project Coordinator is responsible for organizing planning and execution of engineering, manufacturing, and service projects in order to meet project schedules. This role will interact as a bridge with internal and external groups such as Manufacturing, Quality, Engineering, Purchasing, various program groups, customer representatives, and vendors. Assist in the development and statusing of project schedules. Track project cost as directed by Project Managers. Understand and maintain project deliverables matrices and materials tracking.